Flows live in a workspace, so you share one by giving your colleague access to its workspace, and you hand a flow to another team by moving it. A moved flow keeps its QR codes, short URLs, and analytics, and printed codes keep working.
User Permissions | Admins in the flow's workspace. |
Note: Moving between workspaces isn't turned on for every organization. If the Move dialog has no workspace picker, contact your Flowcode CSM.
Share a flow with a colleague
You can't share a single flow. Everyone in a workspace sees its flows: Viewers look, and Editors and Admins edit. To give a colleague access, add them to the flow's workspace. See Give a teammate access to a code, or take over a colleague's codes when they leave.
If the flow sits in a personal workspace, ask an Organization Admin for a shared workspace, then move the flow there.
Move a flow or folder to another workspace
In the sidebar, click Flows.
Click ⋮ on the flow's or folder's row and select Move to.... To move several at once, select their checkboxes and click Move to... in the bar above the list.
In the dialog (titled with the flow's name), click the workspace at the top and select the destination. The list shows the workspaces you can access.
Click a folder, or Workspace root for the top level.
Click Move to "…" (the button shows the folder name).
Tip: To reorganize inside one workspace, keep the workspace and pick another folder.
You see "Flow moved successfully to <folder name>". The flow now appears only in the destination workspace, and links to it in the old workspace stop opening. Everyone in the destination workspace can see it.
What moves with a flow
QR codes and short URLs. They move with the flow and keep working, including codes already printed. Their links don't change.
Custom domain. Short URLs keep the domain they were created with, even if the new workspace has a different default domain.
Analytics. The flow's past and future analytics show in the destination workspace and leave the old one. Organization-wide totals don't change, so nothing is counted twice. If the dialog shows Keep existing analytics in …, select it to leave analytics collected before the move in the old workspace. New analytics go to the destination.
Brand kit. The flow keeps its design. Workspace brand kits stay in their workspace. To use a brand kit everywhere, an Organization Admin creates it in Organization admin → Brand: "Brand Kits created here live at the Organization level and are visible in all workspaces."
Webhooks and integrations. Ones set up for the old workspace don't follow the flow. Set them up in the destination workspace.
Make a copy instead of moving
Click ⋮ on the flow's row and select Make a copy.
(Optional) Select Include entry points to add codes to the copy.
Click Make a copy.
"By default, everything except entry points (e.g. QR codes and short URLs) will be copied." The copy stays in the same workspace, so move it afterwards if you need to. Printed codes always stay with the original flow. See Templates - Reuse a flow, form, or page as a template.
Best practices
Keep flows in a shared workspace, not a personal one, so teammates can see and edit them.
Before you move a flow, decide whether to keep its earlier analytics in the old workspace with Keep existing analytics in ….
Troubleshooting
"I can't move my flow to another workspace" / "The other workspace isn't listed."
If there's no workspace picker, moving between workspaces is off for your organization, so contact your CSM. If the picker is there but the workspace isn't, you aren't a member of it. Ask its Admin to add you.
"The link to my flow says 'Oops! we can't seem to find that page.'"
The flow moved and its old app link points to the previous workspace. Switch to the new workspace and open the flow from Flows.
"I can't pick a folder inside the folder I'm moving."
"Cannot move a folder into itself" and "Cannot move a folder into a child folder" mean you picked the folder or one of its subfolders. Choose another destination.
"I get a permission error moving a folder."
Open the folder, select the flows inside, and move them with Move to....
FAQs
Can I move a brand kit to another workspace?
No, not yourself. Ask an Organization Admin to create the brand kit under Organization admin → Brand so every workspace can use it, or contact Flowcode Support at [email protected].
Can I merge a separate Flowcode account into my company's organization?
Yes, through Support. Contact Flowcode Support at [email protected] with both account emails, your organization and workspace name, and the codes to bring over. Say whether the old account's plan should stop renewing.
Can I move a flow to a different organization?
No. Flows move only between workspaces in one organization. Contact Flowcode Support at [email protected].
Do I have to republish after moving?
No. The flow stays live.